These are the terms and conditions (the “Agreement”) governing your participation in any tpot owned and operated virtual education event, meeting, session, masterclass, show, seminar or conference (the “Virtual Event”). By registering for the Virtual Event you agree to these terms, which form a binding legal contract between the Virtual Event owner and host, tpot (“Owner and Organiser”) and the registered participant (“you” or “Participant”). If you are registering on behalf of another individual, it is your responsibility to ensure the person participating is aware of these terms and accepts them. By completing the registration on behalf of another individual you are warranting that you have made the Participant aware of these terms and that they have accepted these terms.
1.1 Access. Your payment and registration entitles you to access to the Virtual
Event for which you have registered. Any and all other costs associated with
your attendance shall be borne solely by you, and tpot shall have no liability
for such costs.
1.2 Use of Likeness. By participating in the Virtual Event you acknowledge
and agree to grant tpot the right to record, film, live stream, photograph, or
capture your likeness in any media now available or hereafter developed and
to distribute, broadcast, use, or otherwise globally to disseminate, in
perpetuity, such media without any further approval from you or any payment
to you. This grant to tpot includes, but is not limited to, the right to edit such
media, the right to use the media alone or together with other information,
and the right to allow others to use or disseminate the media.
1.3 Virtual Event Content. You acknowledge and agree that tpot, in its sole
discretion, reserves the right to change any and all aspects of the Virtual
Event, including but not limited to, the Virtual Event name, themes, content,
program, speakers, performers, hosts, moderators, venue, and time. The
Virtual Event content shall be recorded by tpot and will be accessible to paid
Participants.
2.1 Limitations on Use. By registering for a tpot Virtual Event you agree not to
sell, trade, transfer or share your access link and/or code, unless such
transfer is granted by the Organiser. By registering for a paid Virtual Event,
you agree not to share, sell or trade your access. If tpot determines that you
have violated this policy, tpot may cancel your access, retain any payments
made by you, report you to law enforcement authorities, and ban you from
future Virtual Events.
2.2 Disruptive Conduct. You acknowledge and agree that tpot reserves the
right to remove you from the Virtual Event if tpot, in its sole discretion,
determines that your participation or behaviour create a disruption or hinder
the Virtual Event or the enjoyment of the Virtual Event content by other
attendees.
2.3 Recording, Live Streaming, and Videotaping. Participants may not record
or broadcast audio or video of sessions at tpot Virtual Events.
2.4 Unethical/Non-Compliant Business Practices. tpot reserves the right to
deny participation to anyone who engages in or is reputed to engage in
unethical or non-compliant business practices.
2.5 In addition to the requirements and prohibitions set forth in this Section 2,
tpot may also exclude any prospective participant from registering for or
participating in any Virtual Event, in tpot’s sole discretion
3.1 Payment. The payment of the applicable fee for the Virtual Event is due
prior to registration. If such payment is insufficient or declined for any reason
tpot may refuse to allow you to access the Virtual Event and shall have no
liability in that regard.
3.2 Taxes. The fees may be subject to sales tax, value added tax, or other
taxes and duties which, if applicable, will be charged to you in addition to the
fees.
4.1 tpot strives to provide you with the most productive and effective
experience possible. If after attending a Virtual Event you feel there is some
way we can improve, please provide us in writing with your comments on the
evaluation provided upon arrival. As a standard refunds after commencement
of the event will not be authorised. Should you feel dissatisfied with your
experience and wish to request a credit, please submit it in writing no later
than 10 business days after the end of the Virtual Event to
Connect@tpot.org.uk
We will evaluate individual complaints in a context of collective comments
from the Virtual Event. As speakers are confirmed months before the Virtual
Event, some speaker changes or topic changes may occur in the program.
tpot is not responsible for speaker changes, but will work to ensure a
comparable speaker is located to participate in the program.
4.2 Cancellations are subject to the entire Virtual Event fee. All sales are final.
No payments will be refunded or refundable. Please note that if you do not
cancel and do not access the Virtual Event, you are still responsible for
payment. In no event shall tpot be obligated to refund all or a portion of the
registration fee.
4.3 If tpot is prevented from carrying out its obligations as it pertains to the
Virtual Event you registered for as a result of any cause beyond its control, or
such Virtual Event cannot be Virtually conducted because of a software or
issue with the hosting platform or due to acts of God, strikes, labour disputes,
government requisitions, restrictions or war or apparent act of war, terrorism,
disaster, civil disorder, epidemic or pandemic, curtailment or restriction on
transportation facilities, or any other comparable calamity, casualty or
condition (collectively a “Force Majeure”) tpot shall have the right to
immediately terminate the affected Virtual Event without liability and shall be
relieved of its obligations to Registrant. If the affected Virtual Event is
terminated due to a Force Majeure occurrence before the first day of the
Virtual Event, then tpot will reschedule the affected Virtual Event and your
registration fee will be applied to the rescheduled Virtual Event.
5.1 Once you have completed your registration, you will receive your
registration confirmation by email. Please ensure that your valid email is
entered correctly on the registration form. Be sure to check your junk email
box too in case any of your Virtual Event email(s) are caught by spam filters.
5.2 You will receive essential information for registered attendees
electronically at the email address that are provided on your registration form.
5.3 In addition, you will also be added to the Virtual Event participant list for
notifications of future Virtual Events.
5.4 If you would like to opt-out of any of these benefits, a link is provided in
each email to provide the ability to opt-out.
Introduction
This Notice explains how tpot collects and processes your Personal Data.
Each time you use our Site, the current version of this Notice will apply.
Accordingly, whenever you use our Site, you should check the date of this
Notice (which appears at the top) and review any changes since the last
version. This Notice is applicable to all Site visitors, registered users, and all
other users of our Site.
“Personal Data” is any information that enables us to identify you, directly or
indirectly, by reference to an identifier such as your name, identification
number, location data, online identifier or one or more factors specific to your
physical, physiological, genetic, mental, economic, cultural or social identity.
By visiting www.tpot.org.uk (the “Site”), you acknowledge that you have read
and understood the processes and policies referred to in this Notice.
How to contact us
If you have any questions or concerns about this Notice, please contact us
using the Contact section on our Site. Alternatively, you can contact us by sending an email to
Connect@tpot.org.uk.
Personal Data that you give us
We may collect and process the following Personal Data:
Personal Data we collect from you
With regard to each of your visits to the Site we will automatically collect the
following information:
Non-Personal Data
We collect information that is sent to us automatically by your web browser
and we may use this information to generate aggregate statistics about
visitors to our Site, including, without limitation:
We may use non-Personal Data for various business purposes such as providing customer service, fraud, market research and improving our Site. Please check your web browser if you want to learn what information your browser sends or how to change your settings.
How we use your Personal Data
We will only process your Personal Data, including sharing it with third
parties, where (1) you have provided your consent which can be withdrawn at
any time, (2) the processing is necessary for the performance of a contract to
which you are a party, (3) we are required by law, (4) processing is required
to protect your vital interests or those of another person, or (5) processing is
necessary for the purposes of our legitimate commercial interests, except
where such interests are overridden by your rights and interests
Personal Data that you give us
We may use Personal Data that you provide directly to us for the following
purposes:
Information we collect about you
We will use Personal Data that we have collected about your use of our Site:
Personal Data we receive from other sources
We will combine this information with information you give to us and
information we collect about you. We will use this information and the
combined Personal Data for the purposes set out above (depending on the
types of information we receive).
When we share and who can access your Personal Data
We may share your Personal Data for the purposes described in this Notice with:
Selling or renting your Personal Data
We will never sell or rent your Personal Data to third parties without your optin
consent.
Security
Although we use security measures to help protect your Personal Data
against loss, misuse or unauthorised disclosure, we cannot guarantee the
security of information transmitted to us over the internet.
All information you provide to us is stored on secure servers.
Any payment transactions will be encrypted using SSL technology.
How long we store your Personal Data
We will store your Personal Data, in a form which permits us to identify you,
for no longer than is necessary for the purpose for which the Personal Data is
processed. We may retain and use your Personal Data as necessary to
comply with our legal obligations, resolve disputes, and enforce our
agreements and rights, or if it is not technically reasonably feasible to remove
it. Consistent with these requirements, we will try to delete your Personal
Data quickly upon request
Retention
We will retain your information for as long as your account is active or as
needed to provide you with our Site. If you wish to cancel your account or
request that we no longer use your information to provide you service, contact
us at connect@tpot.org.uk. We will retain and use your information as
necessary to comply with our legal obligations, resolve disputes, and enforce
our agreements. We maintain one or more databases to store your Personal
Data and may keep such information indefinitely
Cookies and Do Not Track policy
We use cookies for anonymous tracking data.
Links to third party sites and services
Our Sites may contain links to third party websites, applications and services
not operated by us. These links are provided as a service and do not imply
any endorsement by us of the activities or content of these sites, applications
or services nor any association with their operators. tpot is not responsible for
the privacy policies or practices of any third party including websites or
services directly linked to our Service. We encourage you to review the
privacy policies of any third party site that you link from our Service.
Correction and removal
If any of the information that we have about you is incorrect, or you wish to
have information (including Personal Data) removed from our records, you
may do so by contacting us at connect@tpot.org.uk.
Opting out
Additionally, if you prefer not to receive marketing messages from us, please
click on the unsubscribe link within any marketing message that you receive.
Request access to your Personal Data: You may have the right to request
access to any Personal Data we hold about you as well as related
information, including the purposes for processing the Personal Data, the
recipients or categories of recipients with whom the Personal Data has been
shared, where possible, the period for which the Personal Data will be stored,
the source of the Personal Data, and the existence of any automated decision
making.
Request correction of your Personal Data: You may have the right to obtain
without undue delay the rectification of any inaccurate Personal Data we hold
about you.
Request erasure of your Personal Data: You may have the right to request
that Personal Data held about you is deleted.
Object to processing of your Personal Data: You may have the right to
prevent or restrict processing of your Personal Data.
Request restriction of processing your Personal Data Request transfer of your
Personal Data: You may have the right to request transfer of Personal Data
directly to a third party where this is technically feasible.
Changes to this Notice
If we make any material changes to this Notice or the way we use, share or
collect personal Data, we will notify you by revising the “Effective Date” at the
top of this Notice, prominently posting an announcement of the changes on
our Site, or sending an email to the email address you most recently provided
us (unless we do not have such an email address) prior to the new policy
taking effect.
Any changes we make to this Notice in the future will be posted on this page
and, where appropriate, notification sent to you by email. Please check back
frequently to see any updates or changes to this Notice.
7. Intellectual Property
7.1 All intellectual property rights in and to the Virtual Event, the Virtual Event
content, and all materials distributed at or in connection with the Virtual Event
are owned by tpot or the Virtual Event sponsors or speakers presenting at the
Virtual Event. You may not use or reproduce or allow anyone to use or
reproduce any trademarks or other trade names appearing at the Virtual
Event, in any Virtual Event content or in any materials distributed at or in
connection with the Virtual Event for any reason without the prior written
permission of tpot.
7.2 For the avoidance of doubt, nothing in this Agreement shall be deemed to
vest in you any legal or beneficial right in or to any trademarks or other
intellectual property rights owned or used under license by tpot or any of its
affiliates; nor does this Agreement grant to you any right or license to any
other intellectual property rights of tpot or its affiliates, all of which shall at all
times remain the exclusive property of tpot and its affiliates.
8. Disclaimer of Warranties, Limitation of Liability
8.1 tpot gives no warranties in respect of any aspect of the Virtual Event or
any materials related thereto or offered at the Virtual Event and, to the fullest
extent possible under the laws governing this Agreement, disclaims all
implied warranties, including but not limited to warranties of fitness for a
particular purpose, accuracy, timeliness, and merchantability. The Virtual
Event is provided on an “as-is” basis. The views, opinions, and positions
expressed by the speakers, attendees, or sponsors at the Virtual Event are
theirs alone and do not necessarily reflect the views, opinions, or positions of
tpot or any employee thereof. Virtual Event makes no representations as to
accuracy, completeness, timeliness, suitability, or validity of any information
presented by speakers, attendees or sponsors at a tpot Virtual Event and will
not be liable for any errors, omissions or delays in this information or any
losses, injuries or damages arising from its display or use. tpot does not
endorse, and expressly disclaims all liability relating to, any of the products or
services provided by speakers, attendees, or sponsors.
8.2 Except as required by law, neither tpot nor its affiliates shall be liable for
any direct, indirect, special, incidental, or consequential costs, damages or
losses arising directly or indirectly from the Virtual Event or other aspect
related thereto or in connection with this Agreement.
8.3 The maximum aggregate liability of Virtual Event for any claim in any way
connected with, or arising from, the Virtual Event or this Agreement, whether
in contract, tort or otherwise (including any negligent act or omission), shall
be limited to the amount paid by you to tpot under this Agreement.
9. Miscellaneous
tpot’s failure to exercise any right provided for herein shall not be deemed a
waiver of any further rights hereunder. tpot shall not be liable for any failure to
perform its obligations hereunder where such failure results from any cause
beyond tpot’s reasonable control. If any provision of this Agreement is found
to be unenforceable or invalid, that provision shall be limited or eliminated to
the minimum extent necessary so that this Agreement shall otherwise remain
in full force and effect and enforceable. This Agreement is not assignable,
transferable or sub-licensable by you except with tpot’s prior written consent.
A party that substantially prevails in an action brought under this Agreement is
entitled to recover from the other party its reasonable legal fees and costs.
Both parties agree that this Agreement is the complete and exclusive
statement of the mutual understanding of the parties and supersedes and
cancels all previous written and oral agreements, communications and other
understandings relating to the subject matter of this Agreement, and that all
modifications must be in a writing signed by both parties, except as otherwise
provided herein. No agency, partnership, joint venture, or employment is
created as a result of this Agreement and you acknowledge that you do not
have any authority of any kind to bind tpot in any respect whatsoever.
Whether you’re looking for self-care advice, need help to get you or your team trained, or seeking help to create dynamic white label or co-branded health and wellness content, we are here to help. Do reach out.